Equipment
Every truck, trailer and appliance, with servicing history, fault reporting and due reminders.
For food trucks, market stalls, coffee carts and event caterers
Run the business, not the paperwork.
My Vendor Hub is the business platform for Australian event vendors. Equipment, stock, cleaning, staff, paperwork and events in one place, and part of Vendor Hub.
- Every event booked.
- Every document current.
- Every shift covered.
Saturday · Newcastle Night MarketTwo trucks, six crew
Cleared to trade- Truck 2 gas checkDue Thursday
- Packing list · Night Market96% packed
- Cleaning · Truck 1Signed off 3:38 pm
- Crew roster · Saturday6 of 6 confirmed
The vendor lifecycle
From picking the event to proving the work.
Six stages, event to event. Each one shows what's live today and what's coming next.
- 01 · Before the eventLive
Pick events
See every Vendor Hub assignment and application in one pipeline, with dates and what's still owing.
- Events and applications
- Invoices and what's owing
- 02 · Before the eventLive
File paperwork
Keep permits, certificates and insurance current, and see when a promoter has verified them.
- Paperwork vault
- Paperwork chasing
- 03 · Bump-inLive
Prep
Service the gear, pack stock against a list, roster the crew and book their beds.
- Equipment, servicing and faults
- Stock, barcodes and packing lists
- Staff, rosters and timesheets
- Event travel and accommodation
- 04 · TradingLive
Trade
Log faults, move stock, tick off the clean with photos and clock shifts from site.
- Equipment, servicing and faults
- Stock, barcodes and packing lists
- Cleaning checklists
- Staff, rosters and timesheets
- 05 · After pack-downLive
Pack down
Stocktake, sign off the clean and get the day's timesheets in.
- Stock, barcodes and packing lists
- Cleaning checklists
- Staff, rosters and timesheets
- 06 · After pack-downLive
Prove it
Pull up who did what and when, the moment an organiser or inspector asks.
- Compliance register
- Cleaning checklists
- Equipment, servicing and faults
The back office
Built around real trading days.
Start with equipment and the compliance register, then add stock, cleaning and staff as the business grows.
Compliance
Gas, extinguishers, test and tag, first aid and SDS in one register, with due reminders.
Stock
Barcode scanning, supplier deliveries, event packing lists and stocktakes.
Cleaning
Checklists by truck or stall, with photo evidence and reports you can pull up later.
Staff
Profiles, onboarding, rosters, time clock, timesheets, leave and award-aware estimates.
Paperwork
Permits, certificates and insurance in one vault, synced both ways with Vendor Hub, with its verification shown.
Better together with Vendor Hub
Your back office and the promoter's event, working as one.
Vendor Hub is where promoters run events, verify vendor paperwork and track live sales. My Vendor Hub is where you run the business. Link them and data flows both ways, with one click between the two.
My Vendor Hub
The vendor’s back office: equipment, stock, cleaning, staff, paperwork and events.
To Vendor Hub
- Staff ready for accreditation
- Readiness shown in Vendor Hub
- Roster to pass requests
Both ways
- Paperwork vault
- One-click switching
- Sign in with the other app
To My Vendor Hub
- Bring your Vendor Hub account across
- Accreditation passes
- Outlets become locations
- Events and applications
- Invoices and what's owing
- Takings, contracts and event detail
Vendor Hub
Where promoters run events, verify vendor compliance and track live sales.
Already on Vendor Hub? Start My Vendor Hub from your vendor portal. Once linked, your data comes across automatically.
Automations
The chasing, done before you ask.
When an event lands or the gates close, My Vendor Hub lines up the next job for you to check and send.
Auto-prep
When an event lands, a packing list, a draft roster and an accommodation check are waiting for you.
After-event wrap-up
After pack-down, the stocktake, timesheets and a takings summary are lined up to finish.
Paperwork chasing
Expiring certificates and missing documents get chased before an organiser has to ask.
Pricing
Pick the plan that fits how you trade.
AUD, monthly, ex GST. Annual billing, with 2 months free, is planned. Every plan comes with a 30-day free trial.
Starter
One truck, van or stall moving off paper.
$49/month- Equipment, servicing and faults
- Compliance register and reminders
- The Vendor Hub link
- Up to 2 trading units
Pro
Vendors trading most weekends with a crew.
$129/month- Everything in Starter
- Stock, barcodes and packing lists
- Cleaning checklists with photos
- Rosters and timesheets for 10 staff
Fleet
Multi-unit vendors at several events at once.
$249/month- Everything in Pro
- Up to 20 trading units
- 25 active staff included
- Priority support
Group
Vendor groups and franchises. Talk to us.
From $449/month- Negotiated capacity
- Guided onboarding
- Several businesses, one sign-in
- Requirements review
Who is My Vendor Hub for?
Food trucks, market stalls, coffee carts, event caterers and vendors running several units. If you trade at events and carry the paperwork, the gear and the crew, it's for you.
Do I need Vendor Hub to use it?
No. My Vendor Hub works on its own. If the events you trade at run on Vendor Hub, linking the two saves you entering things twice.
Does it handle payroll?
No. It keeps rosters, clock-ins and timesheets, and gives award-aware estimates to help you review them. Your payroll system and your own checks stay in charge of pay.
What does Vendor Hub see about my staff?
Only what event accreditation needs: name, role, email, phone and whether they're active. Never pay, tax file numbers, addresses or staff documents.
How does the free trial work?
Every plan comes with a 30-day free trial. We'll help you load your trucks, gear and crew so you can see it working before you pay.
Ready when you are
Roll into the next event knowing the business is ready.
Show us how you trade today and we’ll walk you through the parts of My Vendor Hub that fit.
Already on Vendor Hub? Start My Vendor Hub from your vendor portal. Once linked, your data comes across automatically.